Online webinars have become an increasingly popular way to connect with potential customers choosing the Best Webinar Software, regardless of physical distance. They provide a platform for face-to-face interaction and enable you to engage deeply with your existing clients. However, to successfully execute a webinar, you need to have a solid plan that includes attracting potential users, running the event smoothly, fostering real-time engagement, and evaluating its success.
That’s true! One of the major advantages of using webinar software is the ability to streamline and automate the logistics of organizing a webinar. This makes it easier for you to focus on delivering valuable content to your audience, regardless of whether you’re leading a demo for potential clients, running a paid workshop, or sharing best practices for lead generation. With the right webinar platform, switching to conducting a webinar can be seamless and stress-free, allowing you to share your knowledge with your audience more effectively.
It’s great to hear that you’ve compiled a list of essential webinar tools. Managing webinars can be a challenging task, but with the right tools, it can become easier and more effective. It’s important to stay up-to-date with the latest tools and technologies to ensure that you’re delivering a high-quality webinar experience to your audience. I’m sure your list will be helpful for many people looking to improve their webinar management skills.
What makes great webinar software?
Marketers pay specified attention to these components of a webinar platform. Some just needs a simple tool to record a presentation and then he/she can share it by live streaming. For some they prefer different options that permit the interaction with the viewership, while others might need the feature that allows them to record the webinar once, and then, like a separate event, release the recording.
At all, the list of wants for a webinar app is quite lenient. undefined
- The webinar registration will be easy and fast due to the simple one.
- Chances for networking and interaction of a group.
- Besides the ability to host live and recorded webinars on your platform.
- The capability of webinar analysis tools to measure vital metrics e.g. attendance and the level of involvement.
I spent around a week out of my time filtering amongst 40 and more webinar tools and performing tests of about 20 of them.From the beginning, I focused solely on applications primarily offering webinars, disregarding those with a broader range of marketing options, including webinars.
To recap, I went ahead and registered for most of these platforms, tested their user interfaces, organized both live and on-demand webinars to run them, experimented with varying engagement features during the webinar (a good example is offering polls or products to the audience) and created the reports for assessing the webinars’ success level. I was the webinar host, but I unveiled another account to “attend” the webinar. I used a spreadsheet for comparison of the notes and the issues I came across were fixed by referring to help doc, going through tutorial or support.
One last thing: If you are more focused on products and services that offer webinars and then some, the Adobe Connect, BlueJeans, Webex, as well as ON24 may be the enterprise event tools you want to make use of. To sum up, D2L has a good one but if you want to really go for immersive and engaging webinars Brandlive is the way to go. I couldn’t use the app to its fullest potential due to the short writing time for this article, but the app scores highly amongst the more established video design apps since it is easy to use and it offers the extended audience interaction features.
The best webinar software at a glance
Name | Best for | Standout feature | Pricing |
BigMarker | Built-in webinar automation | Customizable automation to remove tedious tasks | Get the quote to the cost. |
Crowdcast | Streaming to multiple services simultaneously | Extensive event analytics | Starting at $34 per month for up to 100 attendees, stream for up to 10 hours per month. |
Demio | A no-frills webinar experience | Simple user experience | From 42$ per month for 50 people at the webinar. |
eWebinar | Automated pre-recorded webinars | “Just-in-time” sessions | From $84/month |
Livestorm | Running multiple webinars | Quick event creation | Premium plan is free for 30 new contacts/month; paying plans are from $79/month. |
Sessions | AI features | Strong audience engagement features | Free plan for one 1 hour session/month, paid plan from $19/month. |
Vimeo | Professional features | Great templates and robust post-event editing | Enhanced plan (starting from $65/month) is required for webinar features to be available to the users. |
Zoom | A familiar user experience | Everything you need, plus the brand recognition of Zoom | The price for the license is $690/year/for up to 500 participants and unlimited webinars. |
The best webinar software for built-in webinar automation
BigMarker (Web, iOS, Android)
![](https://peaceloverbio.com/wp-content/uploads/2024/02/picB2.jpg)
BigMarker pros:
Great options for automation
The platform offers a devoted a few special engagement characteristics
BigMarker cons:
You have to ask for it beforehand (usually very costly).
These minute and manual things build up and increase stress levels of webinar organizers. For example, organizing the waiting room, pressing “play” and ending the whole webinar are some of such tasks. You can offload this work with BigMarker: it is webinar software that is completely automated and that includes all the automation you need.
On the Automation tab, you can find an activities timeline you can customize and activate whenever you do your webinar. This enables the case that you have the door of the waiting room automatically open it and make it disappear when the content starts. The tool can help you to prepare messages and polls and schedule them to post into the chat at a particular time. And/Or, to have downloadable handouts, giveaways and pop-up calls-to-action intended to nudge attendees to the next level.
Besides automation tools, another line of BigMarker features that I cannot find in other webinar platforms is included. To cite an instance, a popup inside the webinar can be set, which the attendees have to click to prove their engagement or you can have a lucky draw inside the webinar where the winners are rewarded.
BigMarker pricing: In the past, BigMarker tended to cost more than the other apps listed here. Now, you must contact the BigMarker team to get a price quote.
The best webinar software for streaming to multiple services simultaneously
Crowdcast (Web)
![](https://peaceloverbio.com/wp-content/uploads/2024/02/picB3-1024x487.jpg)
Crowdcast pros:
- Simulcast to several channels at the same time.
- Extensive event analytics
- The option to host webinars as paid service.
Crowdcast cons:
- Limited feature set
There’s one thing that distinguishes Crowdcast from many other platforms with regards to webinars and that is the simultaneous broadcasting on various platforms. On the other hand, you can use the built-in support to stream directly to Facebook Live and YouTube, and this option also allows the RTMP streaming to Twitch and LinkedIn Live that supports it. To be sure that followers of all those platforms see your message, it is smart to place it on all of them, so followers will not have to come to you.
In reality I use only a part of available webinar features. Messaging and assistance for polls and Q&As and hand raising, which most apps do also. You can also use clickable buttons and create a link that you can use for a CTAs like a product to buy or an event that you want the viewers to register for. You will be able just to activate any of them before the webinar or during the webinar if necessary.
In addition to the basic Crowdcast reports that cover everything from traffic to conversions through funnels to referrals, the service has also got UTM tracking.
Though by the look of it there are few if features in the Crowdcast, on the other hand this software is as powerful as other webinar tools incase you are willing to put in the effort. People who seek a more personalized setup can opt for the RTMP Studio which allows live streaming software like OBS, Wirecast, or Ecamm Live to be connected in place of the given webinar functionality. These advanced tools, while not easy to set up, allow for all kinds of advanced configurations: This is done with on-screen graphics, changing camera angles quickly, and so on. What it is, is like a pro broadcast, only better.
Crowdcast pricing: Starts at $34/month (annual billing) for the Lite plan, allowing up to 100 attendees and ten hours of streaming monthly.
The best webinar software for a no-frills webinar experience
Demio (Web)
![](https://peaceloverbio.com/wp-content/uploads/2024/02/picB1-1024x380.jpg)
Demio pros
- Simple user experience
- Extensive audience engagement features
Demio cons
- Less customizable than some
If you want to commit more time in your sessions including in audience’s involvement and content, Demio provides a basic but intuitive interface.
If you’re looking to host a live event, a series of scheduled sessions, or an on-demand, pre-recorded session, Demio is the tool you need. You can set it up in less than two minutes by simply providing the webinar’s title, date, and time.
Of course, there are extra qualifiers to tailor your webinar if you would like to. You can probably update the registration page with your branding; build a custom page with giving thanks; create polls, handouts, or calls-to-action; and set autoresponders 24 hours, one hour, and 15 minutes before the webinar starts.
And then, when the webinar time is up, hosting is also not complicated. In contrast to some webinar apps that are packed with presenters’ details, Demio’s webinar experience is clear and minimal. The ‘tools’ bar at the bottom lets you adjust your microphone and camera settings, and another bar to the right where you can manage chats, polls, and handouts.
Demio pricing: From $42/month (billed annually) for the Starter plan with 50 attendees per webinar.
The best webinar software for automated pre-recorded webinars
eWebinar (Web)
![](https://peaceloverbio.com/wp-content/uploads/2024/02/picB4-1024x501.jpg)
eWebinar pros:
- Can be easily implemented into simple conversation.
- 12 templates to choose.
- In-depth webinar analytics
eWebinar cons:
- Costs scale quickly
- Nothing for live webinars
Competent among the best webinar tools featured in this roundup is eWebinar because it offers more options like pre-recorded schedule but it can take it to the next level. Unlike other platforms focused on hosting live or pre-recorded webinars, eWebinar dedicates itself to automating pre-recorded webinars on a schedule, including real-time interactions through live chat features.
Upload any video, webinar, presentation, or training you have, or import directly from Zoom. You can also paste a link to your video if it’s hosted on YouTube, Vimeo, S3, or other supported platforms. Then, schedule your webinar by setting the start and end dates, choosing the days of the week for broadcasting, and selecting the times, including any blackout dates (such as holidays) when you don’t want it to play. Besides, it is possible to carry out a “just-in-time sessions” and register for those webinars in just five minutes after registering.
While the very essence of on-demand and pre-recorded webinars is that there is no interaction, the eWebinar version allows you to have real-time engagement with attendees and still receive the rewards of hosting the webinar. The attendees are going to find the custom welcome message immediately in the chat. When they respond, you will be notified, so you can continue your face-to-face communication. In case you’re not around or busy, you will be able to get a custom away message, and you will be able to reply with email at a later point in time.
Moreover, you can easily distribute multi-interaction slides throughout your webinar. This interface is stunningly lifelike; it looks like a video editing app, which has a timeline at the bottom of the screen that you can drag and drop interactions, including pre-filled multiple choice answers, polls, downloads, tips, and discounts at any moment.
eWebinar pricing: $84/month (billed annually) for Level 1 plan, which allows you to publish one webinar, with 3,000 monthly registrants and unlimited team mates. Alternatively, Level 2 plan is available for just $169/month and you can publish up to 5 webinars with 6,000 monthly registrants.
Best simple webinar software for running multiple webinars
Livestorm (Web)
![](https://peaceloverbio.com/wp-content/uploads/2024/02/picB6-1024x518.jpg)
Livestorm pros:
- Simple, focused calendar view
- Quick event creation flow
- Pre-built email campaigns
Livestorm cons:
- It’s comparatively less customizable than some of them.
If webinars are important part of your marketing, you will have to use a webinar tool that will keep you focus on the contents but will let you know the bigger webinar schedule; in the end it is your choice. My final recommendation is Livestorm as it seems to be the best fit in this scenario.
The app has a user-friendly interface and operating flow but imparts a variety of capabilities. You’ll access a form customization feature that you can send via email, share via link, or simply embed it on your website. Every new event you introduce will be accompanied with the automated email flow which you can customize anyway or send it as it is. Furthermore you can set up auto start and stop event times, video plays and links.
The webinar includes free Custom Design app to make your logo, brand colors and background image, or stick with the default Livestorm player — whichever you feel is more appropriate. Make a standard call-to-action specifically for the event, and then see analytics in detail by event and also use reports that are comprehensive.
Calendar—which is available on the side menu—is among my most favored Livestorm functions. It may sound so simple but when you’re dealing with webinars as your weekly education platform, a neat and tidy calendar goes a long way. The software also provides an option to create a new event with just a single click from one of your openings in the calendar view.
Livestorm pricing: Free version that includes up to 30 active contacts per month and limited features and the Pro version which costs $79/month (when billed annually) and allows contacts of up to 100 per month, 100 live attendees per session, allowing for up to 4 hours per session and unlimited team members.
Best ai Webinar Software For Marketers Free
Sessions (Web)
![](https://peaceloverbio.com/wp-content/uploads/2024/02/picB7-1024x452.jpg)
Sessions pros:
- Top-notch AI features
- Clean, familiar calendar
- Strong audience engagement features
Sessions cons:
- Plans scale quickly
- Limited reporting
The technology of generative AI hasn’t latched the webinar space yet, but sessions is one of the apps ahead of the game. The Copilot AI in the app can create your timetable, take notes, and transcribe live presentations, and it will summarize and combine sessions and note. They’re not the smartest, but they do their job well and help you out.
More than just AI, Sessions makes both live webinars and recorded webinars possible with lots of interactive features such as chat, polls, Q&A, takeaways, notes, reactions, product offers, and more. It could be any and everything among those, and you can easily turn them on or off when you are creating a new webinar or in the webinar room.
The presenter screen in the app, however, is not super customizable but the default interface is neat and intuitive, which also allows you to pull your agenda into the left side of the screen.
Unlike many items on this list, Sessions is not only a webinars-centric application, it also takes care of meetings, booking, and virtual events. There is a lack of reporting in this aspect which makes it; the most obvious. When you finish a webinar session, click on Memory from the left-column menu, and select the event, to view statistics, such as RSVPs, participants, and interactions, like messages, polls, and questions. These are mainly, as far as analytics are concerned.
What’s more is that when you use Zapier to integrate Sessions with other tools in your stack, you can benefit from lead tracking, creating a webinar attendees list and a lot more tasks.
Sessions pricing: With the free plan, you can start with one 1-hour session per month with up to 25 participants. Upgrade to the Solo plan (billed annually for $19/month) to host 50-session participants, bring in custom branding, and call the AI Copilot feature.
Best Webinar Software For Professional Features Free
Vimeo (Web)
![](https://peaceloverbio.com/wp-content/uploads/2024/02/picB8-1024x436.jpg)
Vimeo pros:
- 10 professional templates
- Robust post-event editing
- In-depth analytics
Vimeo cons:
- High initial cost if you want webinar features are needed.
Vimeo is not only webinar software, but as you look at its editing and post-production abilities, Vimeo would stand the best chance to serve yours. Actually, if you want creative control and a plethora of amenities for editing audio, I have to recommend trying Vimeo.
First, you may pick from 10 different templates that are very well-designed and then add any of the 9 other sceneries. The templates will take care of creating the design of the virtual room that upholds a professional look.
You can fully customize the registration form in both design and fields. To get started, simply click the “Go live” button in the top right corner. Give in-event polls for the attendees or by using from the left menu, turn on a Q&A session. Furthermore, you can keep a look on the live analytics as you are sharing the content on the actual numbers of viewers, peak viewers, total views, and average watchtime.
Once your webinar ends, Vimeo provides all the advanced editing functionality that you would expect, such as trimming clips (even editing using text), splicing videos, layering graphics, music, and text. You can even turn any clip in a GIF. Design your video player and end screen, inscribe the video with subtitles, and include interactive components such as chapters, forms, and cards.
Vimeo pricing: You’ll have to go for the Advanced plan (which is $65 per month, billed annually), which contains unlimited webinars with up to 100 attendees, Audiences interaction features, and event analytics.
Best webinar software for a familiar user experience
Zoom (Web, Mac, Windows, iOS, Android)
![](https://peaceloverbio.com/wp-content/uploads/2024/02/picB5-1024x416.jpg)
Zoom pros:
- Familiar look and feel
- Templated events
Zoom cons:
- Zoom app needs to be downloaded by the spectators.
- Basic analytics
Typing, often used for remote meetings, Zoom’s video conferencing software boasts a versatile, robust, and user-friendly interface that also excels for webinars, particularly those featuring numerous videos or multiple panelists.
With Zoom, it is possible to display as many as 1000 people and host up to 50000 attendees in a single session. Personalize your presentation method by matching the content with a mix of screensharing, sharing of video, and streaming of the presenter guiding. You can show two views side-by-side: like for instance, leave the presenter’s video on above while demonstrating a procedure on a shared screen. Meanwhile, the presenters can view questions from the audience in a pop-up window that makes the moderating of the highly interactive webinars with audience panel segment effortless.
Zoom comes with native integration of these platforms such as Facebook, Workplace from Meta, YouTube, and Twitch as well. Facebook allows you to provide your webinar with a custom name, and you can choose whether you will be live streaming it from your personal account or from a page, or a group where you have admin privileges. Choose your content, and Zoom will take care of the rest, streaming your webinar to Facebook, delayed from the live webinar by only 20-25 seconds.
The tool functions in the same manner on YouTube. It will take another minute and a half for your YouTube livestreaming account to be enabled. Enter your video’s title, change privacy settings, and you are ready to go. Zoom will notify you in a counter in the left-upper corner of your screen, which you can use to view, share, or toggle the live stream you created either on Facebook or YouTube.
Zoom pricing: Begins at $690/year/license for a maximum of 500 attendees and unlimited webinars. Requires a Zoom One subscription, starting at $15.99 per user per month.
When it comes to choosing the best webinar software for marketers, it’s important to consider factors such as creativity, interaction, and the ability to deliver your message effectively to your target audience. With so many options available, it’s important to carefully evaluate each platform and select the one that best aligns with your company goals and objectives. Remember, the success of your webinar ultimately depends on your ability to engage with your audience and deliver valuable content that meets their needs.