Successful show screen sharing makes remote collaboration on documents, co-browse, demo products, onboard new customers and so on easy. If they fail to do it properly, Best Screen Sharing Software may accompany you with a big headache and the echoes from deep inside your brain saying “Are you able to see my screen yet?”
The reason behind opting for the most reliable screen-sharing software is this. I’ve been working remotely for eight years and used various screen-sharing tools during that time to collaborate with my teammates and clients. I’ve had some good, some bad, and some very, very annoying experiences with such screen-sharing apps.
This article has been with me for several years. This year I’ve tested out 50 apps made for screen sharing and I have narrowed down the top contenders. So now, I am going to share the best of the best. Below, I’ll share the top five: the top-notch screen-sharing software for many kinds of cases.
Dedicated Screen Sharing Application.
Before we dig into the top picks, it’s worth asking yourself: what are your must-have requirements? Do you want to use a built-in screen-sharing app? Through the process of keeping this article updated in the past few years, I have found that most of the applications are using screen sharing as a side feature and, therefore, lack of communication is becoming virtually impossible now. In older times video conferencing and team chat are thought to have been the gateway to the screen sharing technology. However, many more software applications offer it today than ever before. For example:
- Most of the video-first customer engagement platforms (which include 24sessions and similar) a their set of tools allow you to co-browse your website or app.
- Modern sales platforms like Clear Slide and Demo Desk allow you to send the items such as demos, presentations, etc. to your prospects.
- Collaborative flowchart and diagramming software allows you to demonstrate to your peers on the screen that you are designing together or giving feedback to colleagues.
- Wireframe tools are great when brainstorming as they provide the capability of screen sharing. They help you to organize and juggle your ideas together.
- Employee onboarding software helps you to communicate and discuss critically necessary sites and practices for your onboarding process.
- Often, The help desk and customer support tools, provide a few options such as co-browsing, remote access, and more.
- Live chat apps make customer service more effective thanks to the fact that they allow the representative to view the customer’s screen simultaneously and, together with this, the client gets a definite answer to his problem.
- Online seminar software is flexible and allows you to show your audience what is on your screen in real time.
- In contrast to the whiteboard tools, the screen sharing feature is the general function use for the virtual collaboration too.
- During shared screen session, you and your team members can use the mind mapping software to generate ideas.
In other words: no doubt you are currently using one of your existing applications already that allows screen-sharing. Despite this, take into consideration, if there are not any particular cases, you can do without an app for screen sharing.
If it is a yes, the most suitable for the task is definitely the dedicated screen-sharing app or a video conference app or another one that is a team chat app in order to get best results. That is the choice I made for my testing this year.
Most suitable Screen Sharing Software?
Screen sharing can be utilized for anything from a webinar ending to sales calls or just checking a design with a teammate. But these features also have their disadvantages. In the simplest terms, it is about having the capability to share screens on live with other people online. But the best software offers more—so I weighed several factors when making my picks: But the best software offers more—so I weighed several factors when making my picks:
- Particularly at the beginning of the event, the bright and clear font will be displayed on posters placed around the town square as a reminder of the event. Essentially, the best software provides web access that needs no installation and user interface that is straightforward across different devices.
- Collaboration features. I have noticed the switching of presenter, joint annotation, co-browsing, and collaborative document editing as some of the essential features in the toolkit.
- Mobile user experience. Both app-based or in-pager solutions, the top screen-sharing applications allow remote users to work in the browser as effectively or like they are on their desktop computer.
- Integrations. Being able to machine specific tasks like scheduling of meetings and uploading recordings in the entire process makes it much more facilitated.
- Affordability. The most expensive screen-sharing software shouldn’t include the highest time and feature limitations as well as the biggest participant count, which you could get for a much lower price.
- Screen share controls. You need all of the forces; whose your apps, screens, and exchangeable easily can be shown. This is positively necessary.
To be honest, while many remote access apps could also access screen-sharing apps, I haven’t mentioned any tools that are formed primarily to confer remote access from clients through the internet, like TeamViewer or Windows Quick Assist. Thus, I have been to a couple of video conferencing apps as well. I don’t think this is another article to write, but if you already use one video conferencing tool that i have not mentioned, it will be smart to look into the screen-sharing ability it offers.
During my research, I looked at 50 different apps and ran the top 19 through a rigorous testing workflow that looked something like this: During my research, I looked at 50 different apps and ran the top 19 through a rigorous testing workflow that looked something like this:
- Seek guidance on the registration and process of onboarding.
- Lead a remote session on a desktop (make sure both the in-browser and the desktop version are going to be available), when case changes.
- Have organizers inform participants by email, link, and text messages for the event.
- Join IOS 17 on the iPhone 15 (a mobile device). Screen sharing session will be provided.
- Vice versa: come aboard the session on mobile (no it is from web and when possible via mobile app) and join from the desktop.
- Check load times and lag on the clients’ and medical consultants’ sides during the live video session.
The initial circle of testing has gone with the elimination of unnecessary brands. As a result, I spent more time with the best. I worked through with the integrated tools (such as the PDF document annotating, the whiteboard, the remote controlling, the screen sharing, the Co-browsing) and tried to display different parts of the screen (e.g., actually, a particular browser tab, window, or program).
The selections below are the result of all that testing: the top five out of all of them are the screen sharing apps that are available in the market.
Screen-sharing app that give you the best experience.
Category | Standout feature | Free plan | |
CoScreen | Hands-on remote collaboration | Lightweight and simple | Free for up to 10 participants |
Google Meet | Google ecosystem users | Super quick to start and join | For free you can call within one-on-one mode, and the group size is 100 people during a 60-minute meeting. |
Slack | Collaborative internal meetings | I find the quick huddles function most convenient for the last unprepared of joint work. | With screen sharing and private one-on-one huddles available and 90-day history of messages and files, this platform is undoubtedly second to none. |
Surfly | High-touch customer onboarding | One-click join for participants | N/A |
Zoom | Everyday screen sharing | Wide familiarity | Cap off this completely free for one-to-one phone calls and restrict your group conversations -made up of no more than 100 persons- for a maximum of 40 minutes. |
Top screen-sharing app for online remote collaboration with full engagement.
CoScreen (Mac, Windows):
![screen sharing app](https://peaceloverbio.com/wp-content/uploads/2024/02/screen-sharing-app.jpg)
CoScreen pros:
- Easy to use, lightweight and with clear navigation, one click screen share controls.
- Generous free plan
CoScreen cons:
- The none custom area screen share selection
- Both guests and hosts should have the software installed in their computers.
Datadog by CoScreen, a product specially made for the teams of product engineering and DevOps who are required to work remotely. The CoScreen is just the Mac or Windows desktop app and has a waitlist for Linux support.
The downloaded desktop application has a small footprint and a simple design. When you start or join the class, you can either turn on audio calls, video conferencing, or none of them. Through this interface you can choose to show your entire screen or among the various displays provided. Mousing over any window or application on your display, a yellow Share button pops-up—a single click of it and you’re finished.
Then use email invites or paste the link to copy and share it with the team members. Once everyone is in, the users can screen share simultaneously and work. On the whole team together, no matter the situation. This makes it incredibly easy to collaborate on things from agile work to app development. Debugging, coding training and so on.
CoScreen pricing: With no upfront costs or contracts, it is free to sign up and use the service with up to 10 participants. Upgrade to the Enterprise plan of $20 per user per month to get team accounts. Single sign-on, priority support, and more.
Best screen-sharing software for the Google ecosystem-friendly users.
Google Meet (Web, iOS, Android)
![google meet link google meet link](https://peaceloverbio.com/wp-content/uploads/2024/02/Google-Meet-1024x351.jpg)
Pros Google–Meet:
- Generous free plan
- Instantly kicks in and easy to join.
- Uninterrupted functioning within the Google suite.
Google Meet cons:
- Tailored display of the selected screen share has a no option.
Developed specifically for businesses and enabled right inside your Gmail mailbox. Google Meet is a big stepping stone in the path to improving over its predecessor – Hangouts.
It offers the machine-wide service, unlimited hour-long meetings for up to 100 people. And it is included in the deal if you already have Google Workspace.
Right from your Gmail, it takes not more than 2 clicks to start or join a meeting or sharing your screen, marking 2 more clicks from there. Just like with the mobile version of the Gmail app, screen share through the app as well. Additionally, the app will keep alerting you that you should turn the Do not Disturb on whenever you share your screen.
Now all you need to join is click the link we send you. When you do so it will be open and there is no need for downloading, setting up or signing in.
With Google meet being a product of the tech giant. It is fully integrated with the rest of the Google suite like Calendar, Drive, and the rest.
That includes the whiteboard feature which enables users to pull in any document from Drive or start a new blank Jam board session. The program will also integrate with other commonly used calendar and scheduling apps, such as Calendly.
Furthermore, Google Meet is integrated with Zapier where you can do many things like sending Google Meet. Links to new leads which means that you are already ready to share the screen when the screening time comes. Discover automating your Google Meet calls and try out one of the prepared workflows.
Top Screen-sharing software for hands-on customer onboarding.
Surfly (Web):
![surfly software download](https://peaceloverbio.com/wp-content/uploads/2024/02/surfly-software-download-1024x535.jpg)
Surflypros:
- Very simple to user experience with one click for participants.
- Screen size control.
Surflycons:
- Costly, with no any free plan.
- That is, there is no custom area available for screen share selection.
Surfly is the co-browsing tool that can be integrated into a website or SaaS product for support or sales purposes. It is integrated with support widget tools like Intercom. Zendesk and Olark and it is an easy way, with which users are connected with the support agents.
After connection, agents can assist with the user to press where on the page they should click. And you can use it for video conferences. It is an interactive, screen sharing based user training method. It is also a lower friction training method because you are not directing the user outside of your website or app. For starters, you can select a screen size of any device that a user connects with from. You will immediately see what the person sees.
All screen sharing is enabled browser-to-browser without even a single party having to download the tool. Being the browser-only choice, you are sure your browser has only your home page or software open. Not your photo library, bookmarks, and iMessage notifications.
Surfly pricing: The Surfly Basic plan begins at $31/month; please. Contact the Surfly team for upgrade pricing to access advanced features like improved support. Rebranding the dashboard, API access, and single sign-on solutions.
The best shared screen software for collaborative internal meetings.
Slack (Web, Windows, Mac, Linux, iOS, Android)
![slack share screen with audio](https://peaceloverbio.com/wp-content/uploads/2024/02/Slack.jpg)
Slackpros:
- Generous free plan
- The quick huddles on the fly functionality is a perfect tool for such spontaneous collaboration.
Cons-Slack:
- Membership to the workspace is a requirement for participation.
- There will be no personalized area sharing no screen selection.
It’s most likely that you and your teammates already have a hangout in Slack. As a result of so many integrations with the other work tools, this is just a dashboard and a universal activity feed at the same time. Because so much is already burred up in Slack, utilizing the same medium to host and record your meetings might be a better idea.
As far as internal cooperation goes, there’s a good opportunity to cut on the costs of another screen-sharing software as you already have Slack at your disposal. A session (termed a huddle) can be held either in private for the members of a channel or kept open for the members to drop-in and drop-out. The group dialogue which contains links and documentation is archived and searched like the rest of your communication logs.
In terms of slack sharing, there is host switching, participants’ ability to annotate with the host, and every participant’s ability to use their cursor on the host’s screen. Just one click on the mouse button is enough to invite the audience into the host’s screen.
However, teams that need a solution for Linux will find these features restricted. The Linux app of the desktop can’t be used for accessing remotely or someone else to annotate a screen.
That’s a good point, but Slack just introduced a video recording option that allows you to do asynchronous screen sharing super fast.
Slack likewise integrates with Zapier to the extent that you can also schedule surrounding calendar events to a channel on Slack and be ready with screen sharing when needed. Know how you can automate Slack on one of these templates.
Slack pricing: For free we provide 1-to-1 Huddles and screen sharing with a 90-day message and file history. At $7.25/user/month (billed annually), you can upgrade to the plan that includes group Huddles and screen sharing w
Top screen sharing software for every day cutting edge demands.
Zoom (Web, Windows, Mac, Linux, iOS, Android)
![](https://peaceloverbio.com/wp-content/uploads/2024/02/Zoom.jpg)
Pros Zoom:
- Many people are using them, probably you and you are familiar with them.
- Generous free plan
- Our assembly has a host of screen sharing controls.
Zoom/Cons:
The web format has limited control for presenting a screen share.
As one of the legend video conferencing apps, Zoom is very handy for arranging team meetings, sales demos, and webinars. For quite that a long-time while, the guys at Zapier had experienced the reliability of that very tool themselves.
Over bumpy networks Zoom would drop and add video connections carefully by picking the right resolutions based on how good the current internet bandwidth is. I believe that this feature helps on-screen share which is indeed a very significant thing of the Zoom that will always remain regardless of the situation.
Zoom release a very light installer that supported almost all OS, including Linux versions and mobile systems, so there will be no compatibility problems with Zoom or unusual pausing of sessions during the initial setup for the new Zoom user.
Through Zoom, users can organize meetings where those in view successfully screen-share directly from apps for laptops and mobile. Via mobile apps, users can find means of control of the presentation tools in order to share documents or co-annotate. But on desktop, zoom’s most comprehensive set of sharing options feature from screen share with a custom area of the screen to a deck of slides as virtual background, and even going share from your iPad via airplay.
Since Zoom is a sophisticated video conferencing tool with screen sharing built in, the calling and meeting features are enough to support businesses of any size: More than 100 people can use the free version, the paid plans are for up to 1000 participants. This is excellent for organizing a webinar where multiple presenters each need to share a single presentation screen. The annotator facilities are just perfect for this type of setting.
You may be able to add another chapter to the manual sessions by using the integration of Zoom and Zapier which allows you to do things like sending an email with Zoom link for new bookings automatically. Additionally, you can do an automatic upload of Zoom recording to Google Drive, or any other cloud storage system, which helps even the ones who couldn’t make the meeting. Please read below on how to automate Zoom or try some of the ready-to-use workflows here.
Which screen sharing app should I use?
Screen sharing needs vary a lot by the intended use. So you must prioritize the deal breakers and the nice-to-haves when the time comes to share your screen. Is a support feature within the app an essential thing for you? Hey, what about a quick solution for screen-sharing with your remote teammates? Those alternatives offer different instants to the screen sharing platform.