However, that’s not as easy as sending an email to your clients with the subject “Please pay me”. You will need to send out a business-like invoice choosing the best invoicing software with all the information about you, your clients, and the services that you provided or the products that you delivered.
You can do that using a Google Docs template, yes. Do you want to continue using that template, entering all the details repeatedly every time, and then using a spreadsheet for keeping the track of the cash totals? Allow an invoice app to do that for you.
There are lots of invoicing apps on the market. This year, I examined over 80 applications in this category and carried out intensive testing before choosing the best 8 and bringing them to the final list.
What Are The Main Features Of The Best Invoicing Software?
Invoicing apps give you the ability to save your personal and your customers’ information, so you can reuse them every time you create a new document. The easy ones enable you to prepare invoices in a couple of minutes and keep the track of everything you have invoiced before. The more complex apps allow you to accept payments online, set a payment reminder, and customize your invoices to let your professional identity be distinct.
This is what I searched for in the best invoicing software.
- Speed and convenience. The app for invoice maker should be faster than filling in the document template, and I had to figure out how to work with it in no more than 5 minutes.
- Design. If they are beautiful, they are not a necessity, but they let you differentiate yourself from the competition and be consistent with your brand for sure.
- The ability to receive payments online. I selected apps that have online payment platform integrations, and therefore your members can pay you online. If you don’t require these functions, just use an invoice generator rather than a specialized invoicing app.
- Unique features. I chose to look at things that had nothing to do with invoicing but were able to make you save time or open up other options for you. These would include sales features, handy integrations, or unique ways of invoicing.
- Focus on invoicing. All the software options listed above have their invoice generation features prominently displayed, even though they may have additional functionality. I don’t want you to look for the Invoice button in a difficult menu interface.
In order to test these invoice apps, I created an account for each of them, added some dummy company details, created invoices and got used to the templates and sending options. For specific features, I also went in to see if they would be useful.
In general, I spent approximately an hour in every invoice app, dedicating more time to those with special features and less to those which provided a more straightforward user experience. I’ve been to most apps on this post, whether for the previous versions of this article or my personal use, so I revisited any features to see what had changed after a while.
Before we get into it: if you’re already using an accounting app, it may have some invoicing feature included in it. Granted, it is seldom a problem, there are a couple of solutions that have invoices disabled by default, so you will need to find Best Invoicing Software and activate the feature in the settings section. Look at your own accounting tool quickly to see if it works the same way.
An Overview Of The Best Invoicing Softwares.
Name | Best for | Pricing |
Billdu | Generating your own sales page | Free plan available; paid plans start from $5.99/month for unlimited invoices and transaction fees depend on the payment processor. |
Bookipi | Sending invoices from Gmail | Free plan available; Scale Up plan starts at $9.99/month |
Invoice2go | Sending invoices by mobile messaging apps | Plans start at $5.99/month; transaction fees vary depending on a payment processor. |
InvoiceBerry | Payment processor options (including crypto) | Plans begin at $15/month for unlimited invoices and 35 clients; transaction fees are dependent on the payment processor. |
InvoiceQuick | Creating beautiful invoices | The free plan is available; the paid plans begin at $12/month; transaction fees depend on the payment processor. |
PayPal | Brand recognition | Commission-based; fees start at $0.49 + 1.5% to 3.49% per transaction |
Square | Selling on social media | Commission-based; card payment 2.9% + $0.30 online; Also, plan for $20/month. |
Zoho Invoice | Free invoicing app | Free |
Best Invoice App Which Allows You To Generate Your Own Sales Page.
Billdu (Web, iOS, Android)
Once you visit the Billdu home page the first thing you see is a beaver that’s standing up with a can-do attitude, and when you sign up, the interface keeps up with the branding. The process has a checklist with tasks to help you start. The app is very fast and there is a plenty of settings to do much more with your invoice.
![Invoice App Billdu](https://peaceloverbio.com/wp-content/uploads/2024/02/Invoice-App-Billdu-1024x529.jpg)
You can customize your invoice design from five layouts at your own hand, all of them rely on minimalism. You can add your logo/signature, customize fonts and hide/show any invoice fields you want. It ends up clean and polished. After you have finished adjusting the looks, please, go to the Settings section and tap Payment options. There, you can connect your invoices with your bank accounts and integrate Stripe or PayPal to receive payments online.
And the most interesting feature that Billdu has is the sales page You can set up a public page with your business hours and contact details, a profile, and a header picture. From that page, you will also be able to handle online bookings, let your clients schedule discovery calls with you; set up an online store, where you can sell your products and services; let your clients request quotes; and even integrate live chat.
As soon as you fill out all the fields, you can make it a what Billdu calls “Instant Website”. You’ll be given a short link you can share anywhere you want, with all the information your clients need to do business with you. Already have a website. You can embed it to the site as a widget there.
After a client has requested a quote through this page, you will be notified both on the platform and on email. You can then turn this request into a quote and send it to the client’s email address. The client can access it online and approves it with a single click. When they get there, you can convert it to an invoice with a single click.
Other nice features include the Inbox section of the app which serves to track the whole back and forth. You’ll notice the dialogue in a chat box, and you can send emails from there, too. Honestly, I was baffled by all these alternatives— no matter how easy they were to assemble and operate.
Billdu price: Free version available; paid plans start at $5.99/month for unlimited invoices; transaction fees depend on the payment processor you choose.
Best Invoice App For Sending Invoices From Gmail.
Bookipi (Web, iOS, Android, Gmail extension)
![Bookipi Best Invoice App](https://peaceloverbio.com/wp-content/uploads/2024/02/Bookipi-Best-Invoice-App-1024x604.jpg)
If you are working in Gmail most of the day, why leave it? Bookipi will let you send invoices right from your inbox to all your clients without a need to open any other thing. Let’s look at the steps.
To create a new invoice, firstly open a conversation with the target client. Close the Bookipi sidebar to the right where you will see that it is updated constantly with the details of the current conversation. You’ll add tags, items and prices to the invoice in a matter of moments. After you hit Send, your email pre-set with a big green Pay Now button is automatically fired (via Stripe or PayPal), in addition to a polite message and the attached invoice.Easy.
Bookipi does it by acting like a Gmail extension, not as a Chrome extension itself. Unlike extensions in the browser itself, it lives on the right sidebar in the Gmail app. This is a bit less user-friendly than the ordinary set up, but it shouldn’t cause you any problems.
The extension is excellent for invoicing, but it is not very good for anything else. In order to utilize all the features of Bookipi, you’ll have to go to the web app. undefined
Proposals are a chance to convince your customers of the use of your new products or services. Create the cover in Canva, set the deadline, and include the clauses of the contract. You can accept card payments here too, allowing instant transaction and payment.
eSign is the best at signing contracts in minutes.
Instant Website is an AI-powered website generator that manages to deliver impressive results. Simply add your business name and description of services: it provides a good-looking landing page of a hero section and description section with even a FAQ, and images.
I am hoping that these features will be added to the Gmail add-on sometime in the future. Managing my own set of freelance tools in the Gmail sidebar feels like achieving paradise in terms of productivity to me.
Bookipi price: Try for free; Scale Up plan from $9.99/month.
Best Invoicing Software That Allows You To Send Invoices On Mobile Messaging.
Invoice2go (Web, iOS, Android)
![Invoicing Software Invoice2go](https://peaceloverbio.com/wp-content/uploads/2024/02/Invoicing-Software-Invoice2go-1024x514.jpg)
Upon login to Invoice2go, you’ll realize the interface is crisp and professional-looking, an intuitive approach to invoicing the small business. This is a big and handy “Create” button which you can use to create anything, from a new invoice to a new client. There is an onboarding checklist on the dashboard and you’ll have vital information about invoices, such as current month’s sales volume, and unpaid and overdue totals.
This is its main advantage when you download the mobile app to your phone. Once you are set to create an invoice, you can send it through any messaging app that you have on your phone. Good to clients who are more reachable via WhatsApp and old SMS. Once they get your invoice, they just have to click the link and there they will see the full details.
Looking to customize your invoice? It’s as easy as it gets. You’ll find plenty of options to choose from. Choose among eight types of layout, upload your logo image, and set its alignment or add a header image and a watermarked background. Best Invoicing Software, It’s very flexible for the few number of controls; if you spend some time here, you can craft something that is unique and professional quality.
As with many of the others, Invoice2go integrates with Stripe and PayPal to help your customers pay online. You can moreover create projects that will enable you to keep all your invoices, estimates, and project notes in one place; add your expenses; as well as discover integrations with other apps. If your app isn’t a part of the native integrations list, you can connect Invoice2go to App to benefit from a library of over 1000 apps. Here are some examples.
Invoice2go price: Plans begin at $5.99/month; the fees vary depending on the payment processor you use.
Best invoice app with payment processor options that also offer crypto.
InvoiceBerry (Web)
![Best invoice InvoiceBerry app](https://peaceloverbio.com/wp-content/uploads/2024/02/Best-invoice-InvoiceBerry-app.jpg)
If you are into Web3, work with Web3 companies, or provide such services to your clients, InvoiceBerry is the only app that was a good invoicing solution and is linked with Coinbase and Coin Payments. This needs some tech skills, but if you’re familiar with a blockchain’s workings, then this piece of cake.
InvoiceBerry has an user-friendly intuitive interface—it’s fast and efficient the whole way through. As a part of the onboarding process, Uwe Dreiss, the creator, provides a custom welcome video to you with some pro tips on what to do with his app and how to get started. You cannot modify the layout of your invoices by this Best Invoicing Software, but you can add a logo and change the colour of the lines that you see in the screenshot above. The nice thing about the base design was that I wasn’t irritated much by it.
You can issue invoices in BTC (Bitcoin) and USDT (Tether) however, this is all the major ones. Your clients can pay you with cryptocurrencies via Coinbase and Coin Payments, but there are other payment integrations as well: Stripe, PayPal, GoCardless, WePay, and Square.
InvoiceBerry has extra features that you can use, such as permission levels, generate quotes, expense logging, and reports on your invoicing volume.
By linking InvoiceBerry with Zapier, you can synchronize InvoiceBerry with all the other working apps that you use, which helps you focus on the human side while the business-essential workflows run in the background.
InvoiceBerry Price: From 15$/month you may get unlimited invoices and 35 clients; transaction fees depend on the payment processor you use.
The Best App For Invoicing To Create Gorgeous Invoices.
InvoiceQuick (Web, iOS)
![The Best InvoiceQuick App](https://peaceloverbio.com/wp-content/uploads/2024/02/The-Best-InvoiceQuick-App-1024x549.jpg)
I am aware that invoices are supposed to be simply utilitarian—a document highlighting a transaction. However, it might also be a chance for you to express the personality of your business. A gorgeous invoice may be that stunning that your clients may remember you to pay you upfront rather than the other way round. InvoiceQuick is the right choice for you if you are in search of that kind of effect.
We have 28 templates to choose from, from standard to awesome creative. Tap the one you like, and it’s available for your use with a click of a button. If you want to incorporate your brand colors into it, you can adjust the color scheme, put your logo on it, as well as show or hide invoice fields.
The platform is intuitive: all the features you need are available as buttons on all the screens, rather than being hidden at the back in the settings. There is an onboarding checklist and tutorial, and these are enough for you to do everything that you must do. The app is very easy to use and you won’t have to spend a lot of time in the documentation section to make the most out of its features.
You allow your clients to pay their invoices online by integrating InvoiceQuick with Stripe and PayPal. Bonus: when your clients click the link to view the invoice, you get a notification telling you that they’ve done so.
Cool features here are setting payment reminders, creating estimates, and getting a simple report dashboard that includes a cash flow graph, invoices’ statistics, and a client activity feed. You can further click on the accounting tab in case you want to go in depth and access features of basic accounting. These additional features make InvoiceQuick the main course, but they still keep the sight free of distractions.
InvoiceQuick Price: Free version is available, plans for unlimited customers and more advanced features start at $12 per month.
Brand Recognition Can Be Connected To The Best Invoicing Softwares.
PayPal (Web, iOS, Android)
![Brand Recognition PayPal](https://peaceloverbio.com/wp-content/uploads/2024/02/Brand-Recognition-PayPal-1024x454.jpg)
PayPal launched in 1999. Way back then, not many people used online payments to transfer money as we do today. So PayPal has gone through a long way of development to become such a popular platform with such a powerful brand.
Among its advantages, invoicing is one of them. Reach there by logging in to your account, then clicking Send and Request on the top menu, and then picking Invoices. If you don’t require the additional features,
you’ll be able to see all your stuff and generate invoices without using up any of them. The invoicing screen is simple so that you can only see the stuff that are needed to do. It has the feel of a banking app—kind of serious—that could easily be picked up by those who mostly bank online.
According to PayPal, invoice design only allows you to add your logo—that’s it. It’s a bit disappointing if you want to customize the looks of your invoice. But consider this Best Invoicing Software: when you use the PayPal invoice. You benefit from the brand that the platform has. It is also a way to utilize its main design template and branding. People know the name of PayPal and they trust it. This is key when you want folks to send you money.
When you generate an invoice and send it to a client that has a PayPal account. They will get an alert on their app meaning that they will pay you with just a tap of few taps. In case it is different, the clients can still pay by giving their credit card details.
If you do business in person, there’s an option to pay with a QR code too: create an invoice on the PayPal touch mobile app, show the QR code to your customer. And they can pay it with their smartphone right there and then. There is a lot of flexibility here, it is still worth reviewing the case if you do more than selling online.
One note: the processing fees for the payments are rather cumbersome to figure out. Because they depend on the method, type and currency of the payment. Normally, you have a fixed fee per transaction (very often cents) and a percentage of the total amount. Make sure you know everything about fees before you plunge in.
As for the additional functions, with PayPal you can generate payment links you can share with your clients. Which direct them to a handsome page requesting the payment. Tips are possible, partial payments can be accepted, Best Invoicing Software and estimates can be generated, too. And your clients will be privileged when they are financially tight as they can access PayPal’s buy now, pay later features.
After creating an invoice for your client. You can either add it to a Google Sheet or sync your client list to your email marketing tool. Take advantage of PayPal App integration to connect PayPal to all the other apps that you use for your business. Try out how to automate PayPal or try these pre-built workflows.
PayPal price: Commission-based; rates start from 0.49% +1.5%-3.49% per transaction.
The Best Invoicing Software When Selling On Social Media.
Square (Web, iOS, Android)
![The Best Invoicing Square Software](https://peaceloverbio.com/wp-content/uploads/2024/02/The-Best-Invoicing-Square-Software-1024x530.jpg)
Similar to PayPal, Square is the payment platform with the invoicing features. The main selling point for invoices: you also can connect it with Facebook. Instagram and control the sales from one single location.
So, this translates to that you can add your products to the square and manage your inventory. And that information syncs automatically to your profiles. Using the Square Messenger Integration, you can engage with your customers right from the dashboard. It is a bit lengthy and detailed setup. But in the long run it is worth of your time for the saved time. Familiarize yourself with it first and later go for it once you feel you are ready.
If you’re not selling on social media, Square still gives you all the necessary invoicing abilities. The interface is smooth, operational, quick, and easy to navigate. Invoicing page has some configurations that you can enable, including invoice frequency. When send it to your client and the payment methods that you will accept. All the features are right there—no hidden menus— so you won’t forget anything at all.
To customize your invoices design, you will need to click on Settings and then Customization. Here you can choose from pre-designed templates, upload your logo. Set the invoice colors and if you want to show or hide the fields. It isn’t as big as the others here, nevertheless, generous enough as it’s a payment platform.
It provides credit card payment, ACH Bank transfer, and gift cards. But it is a lot more than that with Buy Now Pay Later support; contract creation; multi-package estimates. Milestone-based payment schedules; tipping options; selling in person; and plenty integrations with restaurant and eCommerce software.
The inclination from Square to isolate can be taken further. Through Square integrations with software, you can promote business automation. Here are popular ways to automate Square, plus some pre-made workflows to get you started. Here are popular ways to automate Square, plus some pre-made workflows to get you started:
Square price: Commission; online card payments at 2.9%+ $0.30 per transaction. The Plus plan gives a discount of $20/month to unlock the invoicing features.
Best Free Invoice App
Zoho Invoice (Web, iOS, Android, Windows)
![Zoho Invoice Best Free Invoice App](https://peaceloverbio.com/wp-content/uploads/2024/02/Zoho-Invoice-Best-Free-Invoice-App-1024x524.jpg)
Zoho Invoice is a powerful and complete invoicing tool, with an attractive price tag on top: a free lifetime. It is just such an app that has all the necessary functions without being a full-fledged accounting package.
Sparked by the flavour of other Zoho software UI’s, Invoice’s UI also doesn’t impress—and that is a positive sign. The app Best Invoicing Software is friendly. It has so much information and actions on the screens that it gives you an idea of the actions you can do at the moment.
Building invoice creates too many fields where you can load info about your product or service. (it doesn’t matter if it is a product or service). Your Best Invoicing Software has a variety of light visual templates. That you can easily customize and a design screen where you can edit. If your client base involves various countries, it will handle multi-currency. You can also add new invoice templates for every language you wish to use.
Tap on the cogwheel icon if you want to reach to the outer (extras) and then settings. Er dorthin, geht in General Preferences und schaltet die anderen verfügbaren Modulen ein. Estimate resources, track expenses, and create a one time payment link using the major ones.
Zoho Invoice connects to a great number of payment processing platforms including PayPal. (Stripe and Square)—and the integration is seamless. Best Invoicing Software, The new icons are present both in the online invoice view and in the PDFs you generate. Upon their pressing of either the ‘Pay Online’ button or the ‘Pay By Cheque’ button. They will be transferred to the online payment page, where they will be able to securely settle the invoice.
And here I thought that could not be harder to I sit down and think. Well, all of this is not enough. Zoho Invoice integrates so you can connect your invoicing with your other applications without effort. The below workflows are some already prepared. For your easy start-up but by using Zoho Invoice you can connect thousands of other apps.
Zoho Invoice price: Free